The members’ page of a workspace provides a list of the members of the workspace.
The members’ page lists the users of your BSCW server who are currently members of the workspace. In general, you may also have e-mail addresses, member groups and communities as members of a workspace.
o Persons with pending membership are listed with their e-mail address. A membership is pending if a person has been invited but has not yet registered as a user of the BSCW server. This person cannot use the shared workspace until the registration is completed. A person whose membership is pending can be reminded to register:
• Click Access Re-invite to send another invitation to this e-mail address.
o Persons who are registered users of the BSCW server are listed as
o user-name (full-name[, organization]) or
o user-name <e-mail-address>.
Entries of the latter form indicate that no further personal information has been made available.
• Click on a user name to have the associated user pop-up displayed. Here you find the user’s organization, e-mail address and phone number (if present in the personal profile) and also the online status of the user (small coloured dot in front of the user name). Using the buttons [Details], [Microblog] and [E-Mail] you can invoke the info page or the personal microblog of the user as well as a form for sending an e-mail message to this user.
The personal info page of a user contains most of the information entered by this workspace member using Options Profile Change . Under ‘Folders in common’ you may have listed all workspaces that you currently have in common with the member shown. The form section ‘Contact details’ shows the information that the member has entered in the ‘Communication’ section of the personal profile. You may contact the member directly by clicking one of the buttons offered. By clicking [More Information] you can learn more about the respective communication service.
o All current members of a workspace form the member group ‘Members of workspace-name’. Member groups may be invited to a workspace as a whole (see above) or may become members implicitly, when a workspace is embedded into another (see 188.8.131.52 Embedding a workspace into another workspace). Groups are listed on the members’ page as ‘Members of workspace-name’ with the icon . Group members are represented by their groups and are not visible as individual members on the members’ page.
• Click the name of a member group to bring up the members’ page of this group. This is possible only if you are a member of this member group yourself.
Note that member groups of workspaces with a community (not to be confused with the community itself) are indicated by the icon . In this case, the name is ‘Members & Community of workspace-name’. Member groups allowing public access are indicated by the icon . In this case, the name is ‘Members & Guest User of workspace-name’.
o Communities in BSCW allow workspace access for large groups of users equipped with equal access rights keeping performance independent of community size. A workspace can have at most one community as member, shown as in the members’ page.
A community is listed as ‘Community of community-workspace-name’ where the community workspace is the workspace to which the community belongs – in this case the workspace whose members’ page you just have opened. Community members are represented by their community and are not visible as individual members. By default, only managers of a community have access to its members’ page.
You may store entries on a members’ page as vCard files (*.vcf) on your local computer. Such vCard files contain the contact information of users and may be imported into local applications like Microsoft Outlook.
• Select File Send to vCard in the top menu, in the multi-selection toolbar or Send to vCard in the action menu to store the entire members’ page, selected entries or a single entry, respectively, as a vCard file (*.vcf) on your local computer.
The members of a workspace listed in the members’ page form the member group ‘Members of workspace-name’. Vice versa, every member group is associated to a shared workspace, i.e. there is no workspace without its member group and no member group without its workspace.
Note: Like any other BSCW object, a member group has a history that contains the events of adding or removing members. You may refer to this history for information about former members of the workspace. Choose Information History to display the entire history of your workspace group.
The menu bars of the members’ page offer all the functionality you need for membership administration, which is treated in the next section.
What else you should know about member groups, you will find in the respective section.