List of entries

The body of a folder page, search result page, etc. consists of a list of entries, each represent­ing an object contained in the folder, search folder etc. Normally an object entry consists of the following elements:

Information icon

Check box for selecting the object

Object type icon

Name of the object

Action menu button action giving access to actions that may be performed on the object represented by the entry. Putting the cursor over the action menu icon dis­plays often used actions (Change Properties, Cut, Copy, Delete) as a horizontal iconized action menu.

Size of an entry is indicated in bytes, in case of a folder in number of objects con­tained.

This may be followed by icons leading to additional information, e.g., in a folder page a members’ icon members will take you to the members’ page of this folder.

Note, that you can actually configure the information displayed along with an entry via  View    Columns  in the top menu.

Besides the details view described above, which is provided by default, there is also a content view available. An object entry in the content view has the following elements:

Information icon

Check box for selecting the object

Object icon: With documents, the object icon is a miniaturized preview, with contacts and users it is a picture, if available, and otherwise it is the object type icon.


Tags (if given)

Abstract of the object content (with folders, e.g., the names of the objects contained)

Action menu

Rating (if given)

Author and date of the last modification

You activate the content view by selecting  View    Content  in the top menu (see 3.8.4 Views on folders).

Please note that entries in portal and calendar pages look and work a bit differently than described here for folder entries.

Opening documents

Click the name of the object in its entry or use action  Open  in its action menu to display its con­tents or – if the object is a document that your Web browser cannot display – to download the corresponding file. You may open the file on your local system by using an appropriate appli­cation.

Note: If you have activated the presentation option “Open documents in preview” in your personal preferences, text, HTML and PDF documents are displayed in a BSCW page with buttons for editing and downloading and documents, for which a preview has been generated after upload, e.g. the PDF view of a PowerPoint file, are likewise displayed in this preview in a BSCW page.         
The way documents are opened is additionally dependent on browser, operating sys­tem, plug-ins installed as well as on the user’s browser configuration. So you can, e.g. specify whether PDF documents should be opened in the browser (using a so-called PDF plug-in) or directly in the Adobe PDF reader.

Document preview

If you position your cursor over the object type icon of an entry in the folder listing, a tooltip is shown giving the name of the object type. If the object is a document, BSCW tries to display a preview of the document, which you may additionally have enlarged (see Figure 8 for an example.

Figure 8: Document preview

Sorting entries

BSCW can display the entries ordered according to different sorting criteria. Select  View    Sort  to redisplay the page with the entries sorted by the criterion desired:

      by name

      by type

      by date of last modification

      by size

      by rating

You may also sort the entries by clicking a column header of the entry list, e.g. ‘Name’ or ‘Last Modified’.

Showing the full contents

You may display the complete contents of a folder by selecting  File    Contents  in the top menu of the folder.

This will bring up an indented list showing not only the objects directly contained in the folder, but also the contents of subfolders, sub-subfolders etc. Click on the folder name in the navigation bar to return to the normal folder view.